CSCAP Revised Charter

Editor's Note: As amended in August 1995.

CSCAP Charter

Article I: The Name of the Organisation

The name of the organisation shall be the Council for Security Cooperation in the Asia Pacific, henceforth to be referred to as CSCAP. 

Article II: The Purpose and Functions of CSCAP 

1. CSCAP is organised for the purpose of providing a structured process for regional confidence building and security cooperation among countries and territories in the Asia Pacific region. 

2. The functions of CSCAP are as follows:

(a) to provide an informal mechanism by which political and security issues can be discussed by scholars, officials, and others in their private capacities;

(b) to encourage the participants of such individuals from countries and territories in the Asia Pacific on the basis of the principle of inclusiveness;

(c) to organise various working groups to address security issues and challenges facing the region;

(d) to provide policy recommendations to various intergovernmental bodies on political-security issues;

(e) to convene regional and international meetings and other cooperative activities for the purpose of discussing political-security issues;

(f) to establish linkages with institutions and organisations in other parts of the world to exchange information, insights and experiences in the area of regional political-security cooperation; and

(g) to produce and disseminate publications relevant to the other purposes of the organisation.

Article III: Membership

1. Membership in CSCAP is on an institutional basis and consists of Member Committees. Admission of new members into CSCAP shall require the unanimous agreement of the Steering Committee.

2. When evaluating an application for membership, consideration shall be given to whether or not the applicant:

(a) endorses the Kuala Lumpur Statement on the Establishment of the Council for Security Cooperation in the Asia Pacific (CSCAP) of June 8, 1993;

(b) has cooperated with other CSCAP members on various projects related to regionalsecurity; and

(c) has established a broad-based Member Committee, with the capacity to participate actively in CSCAP.

3.    (a) Applicants not fully meeting all the requirements for full membership may be 
       accepted as Candidate Members pending fulfilment of the requirements.

(b) Candidate members are eligible to participate in all CSCAP activities except for membership of the Steering Committee.

Article IV: Associate Membership

1. Associate membership may be granted to an institute or consortium of institutes in a country or territory.

2.    (a) Associate members shall have the right to participate in all Working Group meetings.

(b) Associate members shall have the right to participate in all CSCAP GeneralMeetings.

(c) As a general rule, associate members may be invited to observe in CSCAP Steering Committee Meetings.

(d) The Steering Committee reserves the right to close sessions (either in advance or during the course of a meeting) to associate members, who will be asked to excuse themselves from said sessions. (Sessions dealing with membership issues, will, as a general rule, be closed).

3. Unless otherwise decided by the Steering Committee, Associate Members shall pay half of the contribution due from them if they were Full Members.

Article V: Member Committees

1. A Member Committee shall be formed for each country or territory represented in CSCAP.

2. The Member Committee shall be broad-based, composed of non-governmental and government affiliated institutions in political-security studies and/or individuals (including officials) in their private capacities.

Article VI: The Steering Committee

1. The Steering Committee shall be the highest decision-making body of CSCAP.

2. The Steering Committee shall be comprised of one formally designated representative from each Member Committee.

3.    (a) The Steering Committee normally shall be co-chaired by a member from an ASEAN 
       Member Committee and a member from a non-ASEAN Member Committee.

(b)The term of the Co-Chairs shall be two years.

4. The Steering Committee may establish Sub-committees on membership, finance, and working groups, and other Sub-committees as deemed necessary.

5. The Steering Committee shall meet at least twice a year.

6.    (a) The quorum for the Steering Committee shall be at least three quarters (3/4) of the
       total members.

(b) Except for questions of membership, decisions of the Steering Committee shall be made by at least eighty per cent (80%) of the quorum.

Article VII: The Secretariat

1. The Steering Committee shall be served by a Secretariat.

2. The Secretariat shall be provided by the Member Committee which will host the General Meeting for the coming year.

3. The Secretariat shall perform the following duties:

(a) serve as the communication/liaison centre between the Member Committees;

(b) assist in the organisation of the Steering Committee and General Meetings;

(c) publish materials as directed by the Steering Committee; and

(d) undertake all other responsibilities given by the Steering Committee.

4. The Secretariat shall be funded by the CSCAP Fund for the following purposes:

(a) administrative expenses;

(b) publication of the CSCAP Newsletter; and

(c) other necessary expenses approved by the Steering Committee.

Article VIII: Working Groups

1. The Steering Committee shall establish Working Groups to undertake policy-oriented studies on specific regional and sub-regional political-security problems.

2. The proposal to establish a Working Group shall come from a Member Committee or Committees that will also be responsible for the funding of the project.

3. Participation in the Working Group project shall be broad-based.

Article IX: General Meetings

1. CSCAP shall convene a General Meeting on a regular basis. The agenda, time and venue of the General Meeting shall be decided by the Steering Committee.

2. Each Member Committee shall bear the international travel and accommodation expenses of its participants while the host Member Committee shall bear all other local expenses.

Article X: Non-Member Participants in Working Groups

1. Organisations or individuals from member countries or territories with an interest in CSCAP activities may be invited through the Member Committees to participate in CSCAP Working Group activities.

2. Organisations or individuals from non-member countries or territories and international bodies may be invited to participate in working group activities by the Chair of the Working Group with the consent of the Co-Chairs of the Steering Committee.

Article XI: Observers and Affiliates

1. Observer status may be granted to individuals and affiliate status to institutions or organisations whose unique position, mission, or focus make involvement with CSCAP desirable and appropriate.

2.     (a) Observers and affiliates may participate in all CSCAP general meetings and all
        Working Group activities at the invitation of the respective Co-Chairs.

(b) Observers and affiliates may be invited to attend all CSCAP Steering Committee meetings at the invitation of the Steering Committee.

(c) The Steering Committee reserves the right to close sessions (either in advance or during the course of a meeting) to observers or affiliates, who will be asked to excuse themselves from said sessions. (Sessions dealing with membership issues will, as a general rule, be closed).

3. Granting of observer and affiliate status is an organisational, not a membership, issue.

4. Observers and affiliates will not be charged membership dues.

Article XII: Funding

1. A CSCAP Fund shall be established with annual contributions from the Member Committees, Candidate members and Associate Members. Contributions shall be determined by a formula which will be agreed upon by the Steering Committee.

2. CSCAP shall seek other sources of funding.

3. A Sub-committee on Finance shall be established to propose and review the formula for annual contributions. The Sub-committee shall also manage the Fund.

4. The Steering Committee shall suspend a Member Committee from all CSCAP activities including membership in the Steering Committee if the Member Committee defaults on its annual contribution for two consecutive years.

Article XIII: The Amendment Process

Except for Article III (1) requiring unanimity of the Steering Committee, the CSCAP Charter may be amended by eighty per cent (80%) of the quorum of the Steering Committee provided that an intention to propose such amendment or amendments has been circulated by the Secretariat to all members of the Steering Committee sixty (60) days in advance of consideration.

Article XIV: Transitional Provisions

1. The founding Institutions of CSCAP are:

(a) Centre for Strategic and International Studies, Indonesia

(b) Centre for Strategic and International Studies, Thailand

(c) Institute for Strategic and Development Studies, the Philippines

(d) Centre for Strategic and International Studies, Malaysia

(e) Japan Institute of International Affairs, Japan

(f) Joint Centre for Asia Pacific Studies, Canada.

(g) Pacific Forum/CSIS, United States of America

(h) Seoul Forum for International Affairs, South Korea.

(i) Singapore Institute of International Affairs

(j) Strategic and Defence Studies Centre, Australia.

2.    (a) In the formative phase, the designated representatives of the founding institutions 
       shall form the pro tem Steering Committee of CSCAP.

(b)The CSCAP Steering Committee, composed of the designated representatives from each of the ten (10) Founding Member Committees, shall be established in June 1994.

(c) The Steering Committee shall be co-chaired initially by Amos A. Jordan (Pacific Forum/CSIS, United States) and Jusuf Wanandi (CSIS, Indonesia) for terms of two and three years, respectively.

3. ISIS Malaysia will provide the Secretariat of CSCAP for the first two years.

4. The Asia Pacific region consists of the countries and territories of Southeast Asia, Northeast Asia, South Pacific, Oceania, and North America.

Adopted in Lombok, Indonesia, 16 December 1993. Amendments to Article IV and the introduction of new Article XI were made on 7 August 1995.